This letter is to provide basic facts, not discuss matters of opinion such as the behavior or character of the tenant. This letter should be straightforward, brief, and limited to the specific information being requested. Letter Content – Do not confuse a proof of residency letter with a landlord reference letter.Keep a copy of the release for your records and attach a copy to your proof of residency letter. The Landlord is specifically authorized to release the following information: (1) address of rental property (2) lease term (3) persons who live at the property and (4) monthly rent amount. I, Jane Doe, authorize the release of my rental information from my landlord, John Smith, to be provided to ABC Company. You can even have a release form prepared to streamline this process. It is the landlord’s responsibility to protect a tenant’s personal information so it is necessary to get permission, even if the request is for the tenant’s benefit.
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